Privacy Policy – G&G Legal Index

Introduction to Our Commitment to Privacy

At G&G Legal Index LLP, your trust and privacy are paramount to us. As an integrated business solutions provider headquartered in the United States, our clients’ personal and business information is invaluable. This Privacy Policy will describe our information handling practices and commitments to you, as well as our compliance with applicable law. Whether you are a start-up founder, entrepreneur, or established business client, we take privacy seriously at every touch point during the lifecycle of our client relationship(s). Our focus is on transparency and compliance with applicable law while maintaining an enhanced client-centric approach to your privacy considerations. Please read this notice carefully and fully to ensure an understanding of how we handle your information and how you can exercise your rights.

About G&G Legal Index LLP

G&G Legal Index LLP is a premier platform for business and legal services which operates out of 2500 Amlin Rd Ste 144, Columbus, OH 43221. Employing a team of more than 50 staff members including lawyers, company secretaries, and management consultants, we are an affordable one-click solution that lets you handle all of your business registration, tax, compliance, intellectual property, and consultation needs. We aim to make life easier for established and budding businesses in an increasingly complex world by providing expert and hassle-free service quickly and efficiently with honesty, professionalism, and discretion when it comes to your privacy. When you choose to conduct business with us by phone or online you can rest assured that we will do our very best to keep your data safe and up-to-standard.

Extent of this Privacy Policy

This Privacy Policy applies to users of G&G Legal Index LLP’s website (https://gnglegalindex.com/) and to clients of our services, and to persons who contact us by phone, by email, letter or contact form. This Privacy Policy relates to details we collect through our website, via telephone, email, contact form submissions and as required through our services when you submit data to us and in any direct and indirect communications with our personnel. This Privacy Policy describes how we handle your information that we collect through our website and other means, including without limitation, how we collect, use, share and protect that information as well as how you can manage your preferences for such handling. We will only process your personal information if you have consented to this Privacy Policy.

Categories of Information We Collect

In order to provide bespoke business and legal solutions tailored to your business requirements, G&G Legal Index LLP collects the following information from you:

Personal identification information: name, address, telephone number, email address, date of birth, collected when you create an account, make an enquiry or subscribe to our services;
Business information: data relating to you as a corporate customer including entity name, type, registered address, registration/incorporation numbers, ownership details, which we collect during registrations/listing, compliance and advisory services;
Financial information: bank account details, payment card or information, tax identification numbers collected when processing payments or dealing with tax;
Communication history: email messages, telephone call history and logs, chat history, website/application inquiry forms sent through our website or support messages;
Usage data: information regarding your use of our website including IP addresses, browser type, device type and browser memory/cookies/etc. (collected via cookies/similar technology);
Copies of government issued IDs, certificates of business registration, contracts and agreements or other legal documents necessary for delivery of services or compliance;
Marketing preferences: information that you provide regarding your interest in services offered, subscription to newsletters and preference for mode of communication;

Information collected by us is only that which is necessary for performance of the terms governing the service provided; protection and enhancement of our legitimate business interests; compliance with applicable laws and regulations; or in respect of communication tailored to your specific preferences.

Methods of Collection

G&G Legal Index LLP collects information in a number of ways:

Direct Submission: When you use our website forms to request services, a consultation or call-back service; when you telephone our office at (614) 437-7341; when you e-mail our office via [email protected];
Accounts Registration: When you create an account or profile on the site for continued access to goods or services we provide;
Service Transaction: When you purchase a business registration or compliance filing through our service or communicate with a lawyer concerning legal matters you wish to pursue;
Automated Technologies: Cookies, web beacons, log files and analytics tools gather information regarding your usage and technical information of the site when you visit;
Third Party Sources: We periodically receive information about you from third party sources, such as trusted business partners, government agencies or databases and payment processors. We ensure that any collection will be lawful and relevant to the category of service you are requesting.

Our approach is to ensure transparency and ask for your consent where the law requires us to collect sensitive information.

Why We Collect Your Information

We use your information for the following business purposes related to our established legitimate interests:

Providing Services: Fulfilling your requests, completing business registrations, filing taxation forms, completing IP services or other legal or compliance requests.
Client Services: Replying to your questions, confirming instructions, providing updates, and otherwise providing client-specific support to you during the course of our engagement or as required or requested.
Account Maintenance: Providing secure access, managing service history, and providing accurate client profiles.
Credit Card processing: Facilitating secure credit card payments and providing invoices or receipts.
Legal Compliance: Complying with applicable regulatory requirements, record-keeping obligations, and governmental requests consistent with any appropriate legal process.
Service Development: Analyzing how my clients use our services in order to improve those offerings, creating new services, maintaining, and improving my website and user experience.
Marketing and Information: If you opt-in to receive newsletters, special offers or other advertising messages I will send you information about my services that I think you will find useful or interesting. You may opt-out at any time.

Your data is never used for any purpose that is unrelated to your business or legal needs without your express consent.

Legal Bases for Processing Personal Information

G&G Legal Index LLP may process personal information on the basis of one (or more) of the following conditions: Contractual Necessity – processing is necessary to fulfil the contract with you (i.e., providing you with a requested service or consultation); Legal Requirement – compliance with US federal, state and/or local laws including any record retention requirement, taxation, anti-fraud requirements or other law which may apply; Legitimate Interests – if G&G Legal Index LLP processes within its interests in order to conduct business (e.g., for service improvement, client support, security purposes), but never without compromising your own interests; Consent – where required by law, G&G Legal Index LLP will first seek your express consent before collection or use (or both) of your data for a specific purpose (e.g., marketing communications); Vital Interests – in limited circumstances, process may be required to protect your interests or someone else’s interests, e.g., fraud prevention, response to security concerns. We keep our data processing activities under review to ensure that they remain lawful and do not interfere with your rights.

Use and Processing of Your Information

Your information is treated with great confidentiality and with the utmost integrity. G&G Legal Index LLP utilizes and processes your information in the following ways:

Provision of the Services: Your information is utilized to perform company registration, tax filing, processing of intellectual property applications, and undertaking other activities that are requested by you.
Personalization: Our team uses your information to make recommendations and offer solutions based on your information and preferences, to ensure a smooth experience.
Security/ID assurance: Your information is utilized to confirm your identity when you log in to our service, prevent malicious use and third party access, and ensure access to your account only by you.
Internally-generated analytics: Aggregated and anonymized data is used internally to undertake analysis with the aim of improving our services and website responsiveness, as well as customer satisfaction.
Legal documentation requirement: Your information is utilized within hard copy or electronic documents, submissions, filings, reports or other written documents the preparation of which may be required by government entities, provided always that relevant laws and regulations are duly adhered to.
Communication: We utilize your information to send notices regarding provision of the services, reminders or responses to queries.
Marketing (opt-in requirement): Your contact details will be used by us to send the newsletter containing market intelligence or solicitations related to business needs. You can retract consent at any point in time as explained below.

We do not lease or sell your personal data to third parties. Our sharing of information complies with the terms of this policy.

Cookies, Tracking Technologies

G&G Legal Index LLP uses cookies and similar technologies to operate our website and improve your experience. Cookies are small files which are placed on your device. Cookies are able to: remember your preferences and log-in details on subsequent visits; allow us to understand how you are using our website-including what pages you are visiting, how long you are spending on the site; help us improve and secure the overall performance, security and user-friendliness of our website; deliver adverts to you and measure whether these have been effective (this is known as marketing); provide us with analytics about how our website is performing. You can refuse and delete cookies through your browser settings. Most browsers allow cookies to be refused or deleted, but if you do this you may not be able to use all the features of our website. Our Cookie Notice gives you more detailed information about the cookies we use and how you can take steps to control the cookies we use.

Disclosure of Your Information

We have the highest regard for your privacy. G&G Legal Index LLP will only share the data we hold about you in the following circumstances:

Service purpose – with other trusted professional services providers (such as government departments, recognised payment processing organisations, or professional advisors) in order to fulfil your service request (such as registering a new business, filing a tax return, or filing an intellectual property notice).
Professionally – with our professional associates in response to specific requests, on a need-to-know basis, in order to provide you with high-quality specialist service continuity.
Legal and regulatory compliance – where we are required by legal process such as court order, or under other applicable law, to provide your data.
Business transfers – in the case of a business transfer, merger, acquisition or reorganisation your data may also be passed to that third party. We will make reasonable efforts to notify you of such circumstances when practicable.
Consent – in addition we will share your details with trusted partners based on your direct consent, such as to make referrals and include you in promotional opportunities.

We do not ever sell, lease or otherwise trade your personally identifiable information to third parties for marketing purposes.

International Data Transfers

Because G&G Legal Index LLP is based in the United States and works with clients primarily based in the United States, some of your data may be processed or stored on secure servers located outside your country. This includes our cloud facilities, and some of our data backup systems. We will ensure that any international data transfers are done under relevant applicable data protection laws, and using sound contractual safeguards. If you have concerns about the location of storage or transfer of your data, please contact us at [email protected].

Protection of Your Data

We take the security of your information seriously. We use an extensive range of technical, administrative and organizational security measures to safeguard the information we collect from loss, theft, unauthorized disclosure, alteration or destruction. Security measures include the following:

SSL/TLS encryption of all information transmitted through our website
Secure storage of information in encrypted databases with restricted access
Ongoing security audits and vulnerability assessments and penetration testing
Two-factor authentication and strong password policies for internal systems
Employee training on data protection and privacy compliance best practices
Immediate response protocols for potential security breaches

Unfortunately no security system is completely secure. Please use unique passwords, keep your log-in credentials private and inform us without delay if you believe your account has been used without your permission.

Data Retention

G&G Legal Index LLP only retains your individual and business data so long as necessary:

For the purposes set out in this Privacy Policy
To provide you with continuing services or client care in respect of your file
To comply with our legal, regulatory or contractual obligations (for example, record keeping obligations for what businesses are registered for, tax registration or formalities compliance or intellectual property records)
To facilitate the resolution of disputes or enforcement of our agreement between us.

Retention periods may differ depending on the nature and purpose of the data being held. When the information is no longer needed it will be securely deleted or anonymised. If you ask to delete your data we will honour such a request subject to any legal duty on us to retain information.

Your Rights and Choices

As a client or user of G&G Legal Index LLP, you have the following rights with respect to your personal information:

Access: Request a copy of your personal data in our possession
Correction: Request correction of inaccurate or incomplete information
Deletion: Request deletion of your personal data in our possession, subject to certain legal requirements
Restriction: Request to restrict processing in certain circumstances
Objection: Object to processing for purposes such as direct marketing
Portability: Request transfer of your personal data to another provider, where technically feasible
Withdrawal of Consent: Withdraw consent for processing at any time without affecting the lawfulness of processing conducted before withdrawal

To exercise any of these rights, please contact us by email at [email protected] or telephone at (614) 437-7341. We will address your request within a reasonable time and in accordance with legal requirements.

Children’s Data

The services provided by G&G Legal Index LLP are not intended for use by children 18 years old and younger. We do not knowingly collect personal information from persons under the age of eighteen (18). If we learn that we have collected personal information from a child under the age 18, without verification of parental consent, we will take steps to delete such information upon request. If you are a parent or guardian and you become aware that your child has provided us with personal information, please contact us immediately at [email protected].

Third Parties, Websites and Other Entities

Our site contains links to other web sites or services which include payment processing, signing documents, and/or filing regulatory data. This Privacy Policy does not cover such other sites or services that may be linked from our site. We encourage you to consult the privacy policies covering any web sites or services that are linked to this site. G&G Legal Index LLP is not responsible for the privacy practices or the content of these other sites or services.

Marketing Communications and Your Privacy Preferences

We may send you newsletters, updates or marketing emails about new services, featured offers, or legal insights relevant to your business. You can update your marketing preferences in the following ways:

Opt-In: We will provide marketing emails to you only if you have opted in or otherwise consented.
Opt-Out: Every marketing email we send includes an unsubscribe link. You may also contact us at [email protected] to revise your preferences or opt-out from our communications.
Preference Center: In some instances, and where available, you can revise your notification and marketing preferences using the preference center in your account engagement dashboard.

We work hard to honor your choices and promptly effectuate your desires regarding our promotional communications.

Requesting Access to and Updating Your Information

Keeping your information current and correct is vital to optimal service delivery. You may view, update or correct your personal or business information through the client portal or by contacting us at (614) 437-7341, [email protected]. We will verify your identity prior to making changes in order to protect the security of your account and data.

Breach Notification & Data Compromise Policy

Although we are implementing one of the most advanced security systems, in the very unlikely event that our systems suffer a breach that could potentially compromise your personal information, G&G Legal Index LLP will promptly notify all impacted clients, as required under the U.S. data breach notification laws. The notice will explain the kind of breach, the type of personal information involved, what steps we recommend to protect you, and the action we take to reverse the damage.

The following description is not intended to be legal advice or address any security or privacy issues. It is purely for illustrative purposes to provide an understanding as to how you should analyze any privacy or security threats that have such an adverse impact on the same type of third parties. The facts may not even be true…

Your Responsibilities for Security and Protection of Your Data

Although G&G Legal Index LLP does everything possible to keep your information secure, you have an equally important duty to keep your own information safe. Therefore:

You should utilize a strong password for your account
You should never share your password with anyone else
You should contact us immediately if you feel someone has compromised your credentials or if you discover any unauthorized activity in your account
You should log into your account periodically to confirm that the information you have in there is current and make any changes as necessary
You should exercise caution when clicking on links and attachments received from untrusted sources

Being aware will help keep your data more secure.

Business Client Privacy and Data Protection

While your company has different needs than an individual, at G&G Legal Index LLP we understand that the privacy most valued by our clients is that associated with corporate data. Your company records, filings, contracts and other confidential documents are considered strictly confidential with G&G Legal Index LLP. G&G Legal Index LLP exchanges files with our clients through secure portals or proper encryption of electronic files and, when appropriate, limits disclosure of the client’s information to only those professionals who need access to client project information in order to perform their assigned tasks on behalf of the client. G&G Legal Index LLP executes non-disclosure agreements (NDAs) when appropriate and follows industry best practices to protect business sensitive information.

Changes to This Policy

G&G Legal Index LLP may update or revise this Privacy Policy to account for changes in our practices, legal requirements or service offerings. When this occurs we will:

Post the revised policy on our website and specify when it became effective.
Notify registered users and clients of material changes by email or banners on our website
Ask you to review the policy on a frequent basis to remain current.

Your continued use of our services will be considered acceptance of the revised policy.

Questions, Comments and Concerns: Contact Us Here

Your trust is important to us. If you have questions or concerns, or feedback regarding our privacy practices or this policy, please contact us:

Address: 2500 Amlin Rd Ste 144, Columbus OH 43221
Phone: (614) 437-7341
Email: [email protected]
Website: https://gnglegalindex.com/

Our team members are available Monday-Saturday 10am – 7pm. We strive to address any issues, related to privacy or data security in a timely and forthright manner.

California Privacy Rights

As a California resident, you may have additional rights under the California Consumer Privacy Act (CCPA) and certain other state-specific laws. These rights may include the right to know what personal information we collect and share, the right to be informed your information is being sold or disclosed, and the right to request your information be deleted. G&G Legal Index LLP does not sell your personal information. To exercise California Security Rights, please contact us at [email protected] or by calling 614.437.7341. We will verify your identity before honoring any requests and respond consistent with legal requirements.

GDPR and other International Data Subject Rights

While G&G Legal Index LLP provides services primarily to clients in the United States, we acknowledge the privacy rights of individuals in the European Union and other countries and territories subject to the General Data Protection Regulation (GDPR) or similar laws and regulations. If you are outside the United States and access our services, you have the ability to request access, correction, deletion or the restriction of processing of your personal data, and to object to the processing of your personal data and transfers of data. To do so, please contact [email protected]. We will respond to your request in accordance with applicable international data protection laws.

Filing a Complaint or Reporting a Concern: Instructions

You have a right to complain if you feel your privacy rights have been infringed upon or that we have not adequately responded to your requests. In the United States, you can reach out to the Federal Trade Commission (“FTC”) or your state attorney general’s office. We suggest first reaching out to us at [email protected] or (614) 437-7341, so we may attempt to resolve your issue on a direct basis in a timely fashion.

To the best of our knowledge, the legally referenced statements included here are sufficient regarding consumer rights and industry expectations/legal obligations in California linked to earlier drafts of the California Consumer Privacy Act. As legislation is currently being considered and we have forthcoming publication captions for testing related to “certain practices” referenced below under the linked Unfair and Deceptive Act Compliance § 17529.5(a)[1], our translation of legally referenced statements into plain business language is included here with no other attribution.

Conclusion: Our Continuing Commitment to Privacy

G&G Legal Index LLP understands privacy to be a pillar upon which all trusted business relationships are built. We strive to preserve open and strong privacy practices so as to not only keep your information safe, but also to allow us to serve you with as seamless and affordable a legal and business solution as we are able. In an effort to stay abreast of changing technology (and consequently regulatory) requirements, we regularly review and update our policies and security procedures. Thank you for making G&G Legal Index LLP your legal and business service provider. Should you have any questions or wish to exercise your privacy rights, please call or simply write us at (614) 437-7341 or [email protected]. Your privacy-and your trust-are always in good hands with us.